Publications and Research
Document Type
Presentation
Publication Date
2-7-2025
Abstract
At the time of this SUNYLA mid-winter meeting, the City University of New York enters Year 2 of a three-year, 2-million-dollar Mellon Foundation-funded project to explore and strengthen archival collections across their 30+ libraries and research institutes. A major part of this project is to set up a shared instance of Archives Space that includes every repository across the university. This panel will explore the approach of a working group whose goal is to integrate 18 existing individual ArchivesSpace instances into a shared, multi-repository instance. This requires metadata normalization, dataset clean-up, and a series of policy decisions the group reaches through analysis, testing, and consensus building.
University Collaborative Systems Librarian Kristen Fredericksen and University Archivist, Natalie Milbrodt will share how they are collaborating with colleagues across CUNY to unify authority records and other elements across the new, shared instance of Archives Space and manage metadata harvesting to CUNY’s OPAC. This project includes the creation of a user manual and rollout of training by peer trainers across campuses as well as changes to local descriptive practices for everyone. The Metadata Working Group has worked to find collaborative and engaging strategies for this work, including the development of edit-a-thons, co-working office hour sessions, and user-friendly manuals. Speakers will discuss the group’s technical and organizational strategies.
Comments
Presented at SUNYLA Midwinter 2025